Problem
Daily inbox overload blocks focus time for decisions and customer work. Leaders spend up to two hours a day separating important from unimportant – with high cognitive cost and clear loss in decision quality.
Solution
The Essenz assistant analyses the inbox via the Microsoft Graph API, clusters emails by priority and topic, and delivers a compact daily briefing with concrete action recommendations – directly in Outlook, with no new logins.
Tech stack
Results
- 45–60 minutes saved per day for leadership
- Faster prioritization of critical topics and decisions
- Fewer context switches and lower cognitive load throughout the day
- Full integration into the existing Outlook workflow
Running Costs
In ongoing operation, the Essenz assistant stays deliberately lean. The solution uses a small Azure infrastructure running inside the customer's own tenant, which avoids unnecessary platform or service fees.
| Cost item | Monthly estimate |
|---|---|
| Azure infrastructure | ca. 30 € |
| AI usage / tokens | ca. 2 € |
| Licence costs | 50 € / 5 Nutzer |
This keeps ongoing costs predictable and manageable even for smaller teams – no mandatory service fees apply. The assistant is built to run reliably in an existing Microsoft 365 environment after initial setup.
Maintenance, extensions, or customisations can be commissioned separately if needed, but are not required to keep using the solution day-to-day.
The Essenz Outlook assistant takes annoying recurring tasks off my plate, like sorting mail and scheduling meetings. It helps me spend more time on what really matters.
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Our process